FUNCTIONS OF BOARD MEMBERS

President:

  • Presides over board/annual meetings
  • Assigns project tasks as needed
  • Assists committees in completing projects
  • Prepares agenda for Board/Annual meetings
  • Reviews treasurer's bank statements and certifies the reconciliation

Secretary:

  • Maintains minutes of board/annual meetings
  • Sends notice of annual meetings to membership
  • Sends plot reservation forms to members upon request
  • Submits reservation applications to the Board for burial plot approval
  • Confirms burial plot approvals to members who have made application
  • Sends confirmation of plot approval to the Historian
  • Maintains mailing list of Association membership
  • Receives and sends correspondence
  • Places notice of Annual Meeting in local newspaper

Historian:

  • Maintains plot board
  • Maintains donation history
  • Maintains archival records (burials, plot reservations, etc.)

Maintenance Chairman:

  • Oversees cemetery maintenance
  • Responsible for obtaining bids for maintenance contractor
  • Presents maintenance checklist to contractor to assure contract has been fulfilled
  • Sends approved invoice to treasurer for payment to contractor
  • Assists members in determining appropriate planting of trees and/or shrubs

Treasurer:

  • Shall be bonded in the amount of cemetery association funds annually
  • Maintains/reconciles the bank statement
  • Deposits all funds collected by the Association
  • Makes necessary payments as presented by/approved by Board
  • Sends record of donations to the historian
  • Prepares financial statements for board meetings
  • Prepares financial statements for annual meeting of Association
  • Recommends reinvestment of funds
  • Communicates to the historian the names of individuals who have been interred in the cemetery and names and amounts of all donations
  • Prepares invoices to funeral homes for grave openings